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How to Join a Zoom Meeting On a Desktop Computer | Terrebonne Parish Library System.
While people prefered to meet their clients offline just a couple of months ago, a large number of professionals have now opted for online solutions to stay connected amid the lockdowns imposed around the world.
At the same time, there are many schools and educational institutions that have started using video conferencing apps to connect with their students virtually. Zoom has emerged as one of the popular solutions for video conferencing. One of the reasons behind its popularity is cross-platform support.
However, Zoom also offers features such as the ability to join a meeting through a Web browser and share your screen with up to participants. Zoom is available for both mobile and desktop users. Participants can also connect with their Zoom meeting hosts directly from a Web browser. Further, the Zoom app lets you add up to participants to a single meeting, and that number can grow further to up to members using the Large Meeting add-on.
Of course, in the recent past, some privacy concerns were raised that have impacted the growing success of the Zoom app globally. The development team, however, has claimed that it has started paying all its attention to enhance privacy.
This could ultimately make Zoom a more robust solution for virtual meetings. That being said, you might just be wondering how you should start with Zoom. Zoom offers four distinct pricing tiers for your business subscription not including a Zoom Room subscription. Zoom Free: This is the best option if you're testing out Zoom, or if you work solo or with only one or two other people in the same location as you and do the brunt of the meeting scheduling and coordinating.
With the free version of Zoom, users can hold an unlimited number of meetings, but group meetings with multiple participants are capped at 40 minutes in length. Zoom Pro: This is the best option if you're using Zoom with a small team with at least one member working remotely full-time or part-time so you can collaborate effectively, no matter where the meeting is hosted. Zoom Business: Zoom Business is best-suited to small to medium-sized businesses with multiple teams regularly scheduling Zoom meetings.
Zoom Enterprise: For businesses with 1, employees or more, this tier of Zoom offers unlimited cloud storage for recordings, a dedicated customer success manager, and discounts on webinars and Zoom Rooms. Once you've selected the Zoom plan you'd like to start using, you can sign up and download Zoom onto your computer to start using it.
Users can sign up using their work email if they're signing up for an individual free account, or if your system administrator is signing up for a Pro, Business, or Enterprise account, you'll be invited to sign up for Zoom as one of your company's hosts.
If you're setting up a Zoom Room , you'll also need to download "Zoom Rooms for Conference Room" on the in-room computer and "Zoom Room Controller" for the tablet in the meeting room. Next, you'll want to sync Zoom to your calendar so you can schedule Zoom meetings that appear on your calendar, or so you can easily add a Zoom Meeting link to events on your calendar so remote participants can join.
To do this, when you're signed into Zoom, navigate to "Settings," then "Meetings," then "Synced Calendars. By doing this, you can sync calendars with Zoom in both directions, so your calendar client will offer an option to add a Zoom link, and your calendar will show Zoom Meetings you schedule in the Zoom app.
If your business sets up Zoom Rooms, you can sync those rooms to your company's shared calendar so employees can see which meeting rooms are available when they go to book. Zoom Rooms can also be set up to display upcoming meetings so employees are cognizant of when they need to start wrapping up, or when they can sit down in a drop-in meeting.
Source: Zoom. Now you're set up to get started using Zoom. You can schedule a meeting using Zoom using your calendar client as explained and shown above , or you can schedule a meeting via the Zoom app. To do this, you can start a new meeting in the moment by clicking "New Meeting," or clicking "Schedule Meeting" to book a Zoom meeting for the future:.
Then, you can edit the details of your meeting -- for example, you can schedule a recurring meeting, set a meeting password, and choose which calendar you want to sync. Once you're in a Zoom meeting, you can use features like turning your video and microphone settings on and off, inviting other meeting participants, chatting with other meeting participants, recording the meeting, and sharing your screen. When you are done speaking press the button again. If either the speakers or the mic are not working, you may need to change the source of the sound.
You can do this by changing the selection on the drop-down menus to the right of each. If you have not tried using a headset with a mic yet, try connecting one to your computer and running the test again. Some computers have built-in microphones, but many do not. Once the host has allowed participants into the meeting you will see a window similar to the next image.
Red Arrow: You may be automatically muted upon entering a meeting. If your mic has a red line through it, then you are muted.
If not, click on the mic and it will mute. Likewise, click on the mic again to unmute. It is good Zoom etiquette to keep yourself muted unless you are the one speaking. Blue Arrow: Like the mic, your video may be automatically turned off. You can control it my clicking on the camera icon.
If your video is on, participants will be able to see whatever is in the view of your computer camera. Search for contacts at the top of the page. Tap the plus symbol in the top-right corner to open a pop-up menu to add a contact, create a new channel, or join a public one. You can also toggle between contacts and channels at the top.
Finally access "Settings" to make any changes to your account. You can also add Siri Shortcuts. To make changes to your profile, tap your name at the top of the screen, where you can change your profile photo, display name, or update your password. This is also where you can sign out of the Zoom app. More Button Icon Circle with three horizontal dots. It indicates a way to see more nav menu items inside the site menu by triggering the side menu to open and close.
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Everything You Need to Know About Using Zoom
Zoom Client allows participants to join meetings without downloading any plugins or software. It works similar to an app on a mobile device and does not require you to open an internet browser.
To join a meeting using Zoom Client, open the application on your computer. This information must be provided to you by the host. If the host emailed the invitation to you, it would be located below the URL link.
The meeting ID is usually a series of numbers. You must provide a name to appear in the participants list for the meeting. You can also choose to have your audio and video off upon entering the meeting by checking those boxes. You will now be asked to provide a meeting passcode. This passcode can be found right below the meeting ID on the invitation sent to you.
You may not be able to copy and paste. As a security feature, the client may require you to type the passcode in. From this point on, using the Zoom Client is the same as entering the meeting through the web browser. Please refer to steps 3 through 5 of the previous section. You can see it circled red in the next image.
Troubleshooting Tip: If either the speakers or the mic are not working, you may need to change the source of the sound. The icons are for the following: Red Arrow: You may be automatically muted upon entering a meeting. Kati, Outreach. Stay In The Know Subscribe to our newsletter. The meeting host can admit attendees one-by-one or all at once.
When you're signed into Zoom, click the Schedule button to create a new meeting. Once your meeting has started, click the up arrow next to Share Screen, then click Advanced sharing options. Under Who can share? When you're in your meeting, click Manage Participants in the Zoom toolbar. You should see your meeting participants listed on the right-hand side of the screen.
In the bottom right-hand corner, click the More button and select Lock Meeting. This prevents any new participants from joining the meeting, even if they have the meeting password. Some of my favorites are adjusting my video preferences: Check "Touch up my appearance" to add a filter to your webcam so you don't need to put on makeup or shower before joining a Zoom Meeting from home we don't judge , and check "Turn off my video when joining a meeting" so your face doesn't inadvertently appear on a huge projector screen if you're joining an all-hands meeting this has, unfortunately, happened to me.
If you're holding a Zoom meeting that involves multiple cross-functional team members, or if you're kicking off a long-term project, or even if one or two members of your team are out of the office, it's a good practice to record those meetings for future reference. You can record meetings to your device or to the Zoom cloud for later reviewing to make sure everyone is on the same page. If your team uses Slack to communicate in real time, your system administrator can integrate Zoom and Slack for easy video conferencing on the fly.
If you or a team member are working remotely and are trying to discuss a complicated concept via text alone, it might be a challenge. This is a basic rule of video conferencing etiquette , but it bears repeating, no matter which software you use.
Mute yourself when you're not talking to cut down on distracting background noise. In your preferences, you can set yourself to be automatically muted when you join a meeting. When you're ready to un-mute yourself, you can save yourself a click by pressing and holding the space key if you need to chime in for a brief second. Zoom is probably such a popular video conferencing software option because it's so easy to use: Once you're set up, you only need a few clicks to start talking to your colleagues.
To get a great experience for co-located and remote Zoom meeting participants, choose a video conferencing camera for your Zoom Room that will make sure meeting attendees feel included and a part of a conversation.
Our video conferencing comparison guide can help you figure out which camera might be the best option for your team. To learn more, read about how to eliminate voice echoing on your next video call.
Zoom Meeting What is a Zoom Meeting? Zoom Room A Zoom Room is the physical hardware setup that lets companies launch Zoom Meetings from their conference rooms. To set up a Zoom Room, you need: A computer to sync and run Zoom Meetings A tablet for attendees to launch the Zoom Meetings A microphone, camera, and speaker 1 or 2 HDTV monitors to display remote meeting participants and screen or presentation sharing An HDMI cable to share computer screens on the TV display, and an internet cable to hard-wire your connection Now that we understand what Zoom is and the key terms for using it, let's walk through the steps to get set up with Zoom.
How to Get Started Using Zoom 1. Choose the right plan for your team. Download Zoom. Click on "My Account" after logging in to bring you to your account details. My Account. You can schedule, join, or host a meeting at the top of the screen. Click on any of these three options and follow the prompts to set up or join a video call online. To join a call, you'll need the Meeting ID or name. On the left hand side, you'll find a variety of options, including the first and perhaps most important: Profile.
This is where you can change your profile picture, edit your email or password, and make other changes in this settings section. You'll also find the option to sign out of Zoom on all of your devices at the bottom of this page. Manage your profile. Below your profile tab, you'll find a summary of your meetings. You can start or delete upcoming meetings or review previous meetings at the top.
Other tabs on the left hand side include webinars, recordings, and your settings. The webinar feature can only be enabled if you pay for an account, and recordings will direct you to enable the feature for you and your meeting participants.
You'll also find more advanced settings towards the bottom of the left panel, including managing users and rooms. You can also upgrade your account under "Billing," or manage your payment information if you've already upgraded to Pro, Business, or Enterprise.
If you downloaded the desktop app , you'll find a more streamlined version of these options upon opening. The app is organized into four main tabs at the top of the screen: Home, Chat, Meetings, and Contacts.
The "Home" tab gives you the option to start a new meeting, join a current call, schedule a future event, or share your screen. If you have any upcoming meetings for the day, you'll also find them in a checklist on the right hand side. You can also click your profile in the top-right hand corner at any time. This will open a dropdown menu to make quick changes, such as switching your availability or profile photo. The Zoom desktop app. You can also access settings from that menu from any page, or by clicking the gear icon in the right hand corner of the "Home" tab.
This will open the complete Settings menu. Browse through the tabs on the left hand side to make changes. In "General" you can also find "View More Settings" at the bottom, which will open your profile online for complete access to your Zoom account.
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